Business process automation that removes the manual steps between your systems
We connect your existing tools and automate the manual steps between them — orders, invoicing, reporting — using n8n on infrastructure you control.
The problem
Somewhere in the company, a person's entire job is moving data from one screen to another. An order comes into the inbox, gets typed into the order system, then typed again into accounting for invoicing, then copied a third time into a spreadsheet for the weekly report. Each retype is a chance for a typo, a dropped digit, a forgotten step when someone is rushed or interrupted. None of the individual tools are wrong for what they do — the problem is what happens in the gaps between them, where a human has to manually carry information the software itself can't pass along. As the company grows, this doesn't get easier with more staff; it gets more expensive, because you're now paying more people to do the same repetitive bridging work instead of paying for the systems to talk to each other directly. The cost rarely shows up as a single line item — it shows up as a report that's two days late, an invoice with the wrong quantity, and staff who feel like data entry clerks despite being hired to do something more valuable.
What we build
We map the manual steps in your actual workflow — not a generic "automation audit" template, but a concrete list of where a human currently retypes, re-checks or re-formats information that already exists somewhere in your systems. From there we build automations using n8n, connecting the tools you already run: your order system, accounting software, CRM, spreadsheets, email. Where a tool exposes an API, we connect directly; where it doesn't, we build a reliable workaround, often a scheduled file sync or a scripted export. We start with the automation that saves the most time for the least complexity, so you see value within the first couple of weeks rather than waiting for a large project to finish. n8n runs on infrastructure we manage or hand over to you, so you're not paying escalating per-task fees to a SaaS automation platform as your usage grows. Every automation is built with a human-visible fallback — if something fails, it alerts a person rather than silently dropping data — and we monitor the first weeks of live operation closely before considering it done.
What you get
- Mapping of manual, repetitive steps across your current tools
- Automated workflows connecting your order, accounting and CRM systems
- Error handling and alerts for failed automation runs
- Documentation of what each automation does and how to adjust it
- Monitoring during the first weeks of live operation
- Handover of the automation platform and workflow configuration
Stack
Timeline
Process mapping: 3 to 5 days. First automation live: 1 to 2 weeks. Additional automations added on a rolling basis, each scoped and delivered independently.
Indicative cost
From €1,500 for a single high-value automation up to €12,000 for a broader program connecting multiple systems. Most engagements start with one automation, prove the value, then expand.
Frequently asked questions
What kind of tasks are worth automating first?
Anything a person does repeatedly, on a schedule or trigger, with no real judgment call involved — moving an order into accounting, generating a weekly report, syncing a spreadsheet. We prioritize by time saved versus effort to build, so you see returns quickly.
What if one of our tools doesn't have a public API?
We check this during mapping. Many older or niche tools still allow a workaround — scheduled exports, email parsing, or browser automation for tools with no API at all — though we'll tell you upfront if a particular integration isn't practical.
What happens if an automation fails partway through?
Every automation is built with error handling — a failed run alerts a person rather than silently corrupting data or skipping a step. We'd rather you find out immediately than discover a gap three weeks later.
Do we need our own technical team to maintain this?
No. We hand over documentation and, if you want it, ongoing support on a retainer basis. Many clients run the automations for months without needing changes once they're stable.
How do you decide which process to automate first?
We rank candidates by time currently spent versus how straightforward the rule is to encode — a repetitive, well-defined task with no real judgment call wins over a more complex one, even if the complex one looks more impressive on paper.
Related services
Want to talk it through?
Tell us what you are trying to solve and we reply with a concrete proposal.
Get in touch